Design the matrix
Set columns by bidder and rows by required deliverable. Separate base scope, alternates, and unit prices.
Link each column to a dated proposal revision. For subcontractor bid coverage matrix, use this related guide as context while keeping the current project documents in control.
Build required-scope rows
Build rows from project documents and addenda. Include testing, closeout, protection, and access. Split furnish, install, power, control, and patching boundaries.
Code proposal responses
Use defined marks for included, excluded, and unclear. Quote relevant exceptions without rewriting them.
Treat silence as unclear until confirmed. When reviewing subcontractor bid coverage matrix, consult AACE International for cost-engineering context, then apply it through the contractor’s own standards.
| Field | Record | Decision check |
|---|---|---|
| Required scope | Record the required scope used for subcontractor bid coverage matrix. | Confirm the entry against its cited source and assigned reviewer. |
| Bidder status | Record the bidder status used for subcontractor bid coverage matrix. | Confirm the entry against its cited source and assigned reviewer. |
| Proposal evidence | Record the proposal evidence used for subcontractor bid coverage matrix. | Confirm the entry against its cited source and assigned reviewer. |
| Coverage gap | Record the coverage gap used for subcontractor bid coverage matrix. | Confirm the entry against its cited source and assigned reviewer. |
| Award treatment | Record the award treatment used for subcontractor bid coverage matrix. | Confirm the entry against its cited source and assigned reviewer. |
Investigate missing coverage
Filter first for rows with no included bidder. Review rows with only one responsive bidder. Check duplicated inclusion before deducting scope.
Support the award recommendation
Use coverage alongside price leveling. Explain selected coverage in the recommendation.
Transfer the matrix into buyout exhibits. For recurring subcontractor bid coverage matrix records, an estimating support role can maintain inputs while final approval stays with the contractor.
