Set the quote basis
Start with the request and document revision issued to vendors. Record quote number, date, contact, and validity.
Attach the original proposal to every comparison row. For construction vendor quote comparison, use this related guide as context while keeping the current project documents in control.
Normalize products and quantities
Match model, grade, size, finish, and performance. Reconcile quoted quantities with the current takeoff. Separate accessories and consumables from base material.
Compare commercial terms
Show freight, tax, deposits, and escalation separately. Confirm delivery location and unloading responsibility.
Treat lead-time language as a vendor term. When reviewing construction vendor quote comparison, consult AACE International for cost-engineering context, then apply it through the contractor’s own standards.
| Field | Record | Decision check |
|---|---|---|
| Vendor and quote | Record the vendor and quote used for construction vendor quote comparison. | Confirm the entry against its cited source and assigned reviewer. |
| Product compliance | Record the product compliance used for construction vendor quote comparison. | Confirm the entry against its cited source and assigned reviewer. |
| Quantity basis | Record the quantity basis used for construction vendor quote comparison. | Confirm the entry against its cited source and assigned reviewer. |
| Commercial adjustments | Record the commercial adjustments used for construction vendor quote comparison. | Confirm the entry against its cited source and assigned reviewer. |
| Selection rationale | Record the selection rationale used for construction vendor quote comparison. | Confirm the entry against its cited source and assigned reviewer. |
Review substitutions and exceptions
List exceptions beside the affected scope. Route substitutions through the approval process. Request written clarification of material omissions.
Document the selected basis
Choose the estimate basis with a written reason. Identify the source of every blended price line.
Carry validity and exceptions into handoff. For recurring construction vendor quote comparison records, an estimating support role can maintain inputs while final approval stays with the contractor.
