Write comments that can be answered
Identify the estimate revision, code or page, source document, observed issue, and decision needed. Separate a question from a required correction.
If the comment covers several estimate areas, split it so owners and closure evidence remain clear. Use the estimate peer review to define review scope, sampling method, and escalation before comments begin.
Record the response and estimate action
The owner should answer the comment, identify changed estimate lines or retained treatment, and attach the supporting source. A response such as "noted" is not closure. If the reviewer recommendation is rejected, record the reason and approving authority.
ASPE provides resources for professional estimators. The project review record still needs direct evidence from its own estimate and documents.
| Field | Closure evidence |
|---|---|
| Comment | Location, issue, and decision |
| Response | Owner explanation |
| Estimate action | Changed lines or retained treatment |
| Verification | Reviewer, revision, and status |
Verify closure against the current revision
A reviewer other than the response author should confirm material changes in the current estimate file. Reopen comments when a later revision reverses the fix or changes the underlying scope. Preserve superseded responses for history.
Summarize open and high-impact items in the estimate review meeting. Do not release the estimate until every required comment is closed or accepted as a named exception.
